If you have any questions about giving a panel at Clockwork Alchemy that are not answered on this page, please drop an e-mail to panels@clockworkalchemy.com
Deadline to submit a panel: TBA – check back
Deadline to submit a panel that will be listed in Clockwork Alchemy’s Program Guide: TBA – check back

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You can find the Panel Request form HERE, but please read all information on this page before submitting a request.
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Panel Rooms are equipped with:

• A table at the front of the room for the panelists, as well as chairs.
• Chairs for the attendees.
• Panel rooms are NOT equipped with internet access. Net access might be available via one or more of the free wifi systems offered through the hotels or the convention center, but we cannot guarantee internet access for any panel room. Panelists are advised to have prepared presentations and screenshots, because an internet connection will most likely not be available.
• Panels/Clockwork Alchemy does not normally provide panels with prizes to distribute for panel games/participation. If panelists want to have prizes to give out for games/quizzes/participation/etc., the prizes should be provided by the panelists.
• Anything not listed above is not standard equipment for a panel room, and we may not be able to provide it. Please highlight special requests for equipment in the tech section of your panel request form, and be aware that your panel will not be approved if we are not able to provide the equipment you request.

Discounted Badges for Fan Panelists:
Fan panels are one of the most important parts of our ‘by fans for fans’ convention. You help us put on a great show every year, and we want to offer something of value in return for your contribution to our show:
1 hour panel = $15 discount on any badge for you and a single assistant.
2 hours of panels = $30 discount on any badge for you and a single assistant.
3 hours of panels* = A full weekend pass to the convention for you and a single assistant.
Please note the following: Discounts are offered only on full-price member badges purchased AT the convention center
the weekend of con, and not on pre-registration or early-registration badges purchased online.

Badges for Panelists: FAQ

• Q: If I already have a full weekend badge for the convention – do I need a ‘panels’ badge in order to give my panel?
  A: No, you don’t. There’s nothing particularly special or different about the discounted or free badges that some panelists qualify for. Only the method of acquiring the badge is different.
• Q: I already bought a convention pass, but it turns out I could get a free pass through giving more panels – can I get re-imbursed for my bought badge?
  A: No, I’m sorry. If you need your qualifying badge(s) for others helping you with the panel instead of yourself, that can be arranged, but we can’t offer refunds to those who have already pre-registered for convention badges.
• Q: So how does this work? When do we get the badges? How do we pick them up?
  A: First, keep in mind the requirements. A single 1 hour panel = $15 discount on a badge for yourself and a single assistant. (2 hours = $30 discount) These are not ‘panelist’ badges. They’re regular member badges – they will have your name on them, and you must show a valid ID when you pick them up. Ie: Don’t expect to be able to hand them off to someone else.

  To qualify for a free full weekend member badge, you must be hosting a minimum of 3 hours of panels, and at least 1 hour of those 3 must be in a non-prime time slot. (Prime hours are Noon to 5pm on Saturday and Sunday.) To qualify for a free day-pass, you must be attending at our request for the purpose of giving a panel.

  To get the discounted or free badges – you’ll need to send information to either panels@clockworkalchemy.com or panels@fanime.com with the full real names of the individuals whose names will go on the passes.
  A note about Badge Names/Con Names: The name on your discount slip MUST match the name on the ID you present when purchasing your badge, or the discount will not be given. Since you are getting the badge from registration AT CON, all panels needs is your real name – give the con name or nickname to registration when actually picking up your badge.

  Also keep in mind that if you’re getting a badge for more than just yourself – whoever is getting the badge needs to be helping in your panel, and not merely a friend you wanted to give a discounted or free pass to. Make them earn it!

  Those who qualify will be given further details on how to obtain the discounted badges. Again, they are not through pre-registration, and those who qualify will need to pick them up at the convention.

• Q: So… what if I agreed to do three panels and they were approved, and then later one of them was canceled? Do I still get my weekend badges?
  A: Yes, you do. If your panel or panels were approved and then the con needs to cancel one of them for any reason, you will still receive the badges or discounts for the panels that were previously approved. We feel that’s only fair. However, that is only if the convention cancels a panel that was previously approved. If you cancel a panel, you will not receive the badges or discounts that you would have been eligible for had you given it.
  Panelists who come to the convention for a single day -only- to give a panel at our request may qualify for a free day-pass for that day. Please contact Panels Staff for discussion if this is your intention.

Program Guide Listing Character Limits:
While we are willing to be somewhat lenient on the website, because additional text costs us nothing here, character limits will be strictly enforced for the program guide. The program guide also has a firm limit of 30 characters for a panel title. Both of these limits include spaces. Ie: Title needs to be 30 characters or less with spaces, description needs to be 300 characters or less with spaces. Submissions that do not adhere to these limits may be edited by Convention staff.

Panel lengths:
When considering how long you want your panel to be, don’t panic thinking that you must have a panel that is exactly 1 hour or 2 hours long! The Fanime schedule runs in hourly time blocks – so it isn’t possible to reserve a panel room for a half an hour. However, an ideal time for a panel that has reserved an hour in the room is actually about 50 minutes. That leaves 5 minutes at the start and end for set-up, breakdown, audience to leave and arrive, etc. Also, it is acceptable for a panel to end early.

A panel should be a minimum of about 40 minutes in length, and we appreciate it if you notify us ahead of time that your panel will not last the full length of time in a panel room. Panels that are about 90 minutes in length can reserve a 2 hour time slot, and simply notify us in their submission that the actual presentation will only last about 90 minutes.

Panel content:
All panels are assumed to contain material that is suitable for all ages unless the panelist specifically states that their panel will contain mature content. If the panel contains content that may be classified as adult material, panelists must inform the staff PRIOR to the convention, on the submission form.

Panel Room assignment:
Panel rooms are assigned based on several factors:

• When the panel was submitted. (This is a big determining factor, so sign up early!)
• Who is giving the panel. (Guest panels are always given priority for prime time slots, for instance.)
• Whether the panel has been given before, and how much of an audience it drew previously if it has.
• What panel times the panelist specifically requested. (Regardless of your specific audience size, if you request a panel and list the only acceptable times as 2-4pm on Saturday or Sunday, you may be assigned a small room if the larger rooms have already filled for that time period.)
• Our best guess on how popular we think the panel will be.

Tips for Advertising BEFORE the con to increase interest in your panel:
We recommend telling friends and family about your panel, posting about it on the Fanime forums or in any other forum where it would be appropriate. Additionally, some panelists have had good results from creating a short video clip to advertise their panel and uploading it on Youtube. (If you upload to Youtube, be sure to send us a link!)