2019 Dealer’s Hall FAQ
Hello Dealers! Welcome to the FanimeCon Dealer’s Hall FAQ!
We have received many questions and concerns and we hope that the information below will help you with any issues that you may be experiencing. We will keep this page updated with the most current information concerning the Dealer’s Hall.
Our Dealer’s Hall is currently full, any requests for FanimeCon 2018 Dealer’s Hall will go on a waiting list for any tables that may become available for 2019.
Q: What is the price for a 2019 Dealer’s Hall Booth?
A: Dealer’s Hall Prices are:
- $850 when you request between May 26 – Dec 31.
- $950 when you request between Jan 1 – May 26.
- $1,050 when you request during the Convention.
Q: Is the convention badge included in the table price?
A: Yes. Each booth space comes with two Dealer Badges.
Q: What about electricity?
A: Yes, electricity is also included. Each booth comes with (1) 120 Volt, and a 500-watt outlet (5 Amp) power drop.
Q: Do I have to pay for the weekend badge before I find out if I have a Dealer’s Hall table?
A: No. You are not required to purchase a badge before you find out if you are selected for a Dealer’s Hall booth.
Q: What are the prices of additional badges?
A: If you would like to purchase additional badges the prices are as follows:
- Extra badges are $65 per badge until March 31, 2019.
- Starting April 1, 2019, extra badges are $85.
You may purchase up to two more dealers badges for each booth.
Q: How do I add an employee/helper?
A: Employees, helpers, or just an extra set of hands are often needed for some dealers. As such, you can add the names of any helpers into our registration system. If extra badges are needed, this will be also be handled through our online registration. The prices are listed in the previous section.
Q: Do I need a Seller’s Permit?
A: Yes. A California seller’s permit is necessary to sell within the Dealer’s Hall. One can be obtained from the California State Board of Equalization Website. Please adhere to the rules below when applying for a permit. Each dealer must have a hard copy of their seller’s permit on site. While you are selling at the convention you can be subject to produce your permit for the State Board of Equalization at any time. Not doing so will result in immediate action both by the state and by the convention.
- Do NOT use FanimeCon email addresses on your seller’s permit.
- Dealer must provide a valid permanent/temporary seller’s permit issued by the State of California.
- Temporary permits must be valid for all of the event dates regardless of how many days you plan to attend, and event space (San Jose Convention Center), which must be listed visibly on the permit.
- The San Jose Convention Center must be listed as a sub-location on your permanent seller’s permits.
If you do not submit your seller’s permit by the deadline, you will not be able to sell. If you are using a permanent sellers permit, your name must be the primary name on the permit.
Q: Do I Need a Food Seller’s Permit?
A: If you are planning on selling food, a California Food seller’s permit can be obtained here: https://www.sccgov.org/sites/cpd/programs/TE/Pages/home.aspx.
Please adhere to the rules below when applying for a permit. Each dealer must have a hard copy of their seller’s permit on site. While you are selling at the convention you can be subject to produce your permit for the State Board of Equalization at any time. Not doing so will result in immediate action both by the state and by the convention.
- Fill out the food vendor application.
- Send application and payment to FanimeCon Office by May 1st.
- Health Department inspectors will be onsite to inspect each dealer booth and permits will be passed out to dealers then.
If you have received your Food Seller’s Permit, the following rules apply:
- All food and drink sales must be pre-approved by the San Jose Convention and Cultural Facilities, which is the food and beverage services group for the San Jose Convention Center.
- All food sold in the Dealer’s room must be factory pre-packaged and must not be packaged in glass containers.
- If you have any questions concerning food permits, the County of Santa Clara also has an FAQ available: https://www.sccgov.org/sites/cpd/programs/TE/Documents/TE_FAQs.pdf.
San Jose Convention Center
150 W San Carlos St
San Jose, CA 95113
May 24–27, 2019
Q: Why was I not able to sell in the Dealer’s Hall this year?
A: Every year we have a number of dealers that choose to continue selling with us and purchase a number of booths. This often leads to us selling out quickly and not everyone is able to vend at our event. If you or your company are unable to purchase a booth at any point, you can opt to join the waitlist.
Q: What about the waitlist?
A: Please contact firstname.lastname@example.org to join the waitlist. You will receive additional information such as booth and freight prices.
Please submit only ONE application to the Dealer’s Hall, as this list is saved and no one is removed. Multiple applications will be deleted. Please understand that this is a multi-year waitlist. This means that whenever a space becomes available, we will contact those that have applied previously. Individual positions on the waitlist will not be released.
Q: If I cannot attend the convention, what can I do?
A: If you are unable to attend the convention, please let us know as soon as possible by emailing Dealer’s Hall Liaisons at Dealers@fanime.com. Refunds shall be issued as such:
- 90 or More Days Notice: Dealers who cancel exhibit space at least ninety ( 90 ) days prior to the opening day of FanimeCon, will receive a full refund of monies paid, less $100.00 for handling.
- 31-89 Days Notice: Dealers who cancel exhibit space less than ninety ( 90 ) days prior to the opening day of FanimeCon ( February 25, 2019 ), but earlier than thirty one ( 31 ) days prior to the opening day of FanimeCon ( April 25, 2019 ) will receive a refund of monies paid less a cancellation fee of 50% of monies paid.
- 30 or Fewer Days Notice. There will be no refunds for cancellations thirty ( 30 ) days or less prior to the opening day of FanimeCon ( April 26, 2019 ).
- Refunds are issued to the Dealer who made the payment.
Q: Will the San Jose Convention Center Union be there to help?
A: Union assistance will be available during the setup (Thursday during load-in) and tear-down (Monday during load-out) processes and will take your inventory and equipment to your table, if you are unable to carry it yourself in a single trip without the use of a hand truck or cart. They will be located at the Dealer’s Hall Loading Dock.
We also wanted to reiterate some of the most important rules of the convention, so as to avoid any conflict that may arise. Please understand that any infraction of these rules will put your table at risk for this and future Dealer’s Hall attendance.
Dealers may NOT offer or sell the following:
- Reproductions of any existing licensed merchandise (i.e. plushies, buttons, stickers, shirts, or hats that are similar to or exact replicas of licensed merchandise), logos (i.e. buttons, keychains, vinyl stickers of existing logos or designs that have a copyright), or merchandise with attached logos in any form (i.e. bags, shirts, hats with logo patches or silk-screened logos). Representatives of official licensed companies as well as representatives of the companies themselves may be present at the convention. As per the Dealer’s Hall agreement, we are not liable for any legal actions pertaining to copyright infringement found in the Dealer’s Hall.
- Works of another artist whether or not that artist is registered for the event. This is proxy selling and will not be tolerated.
- Cosplay prop items that are not already licensed in any form.
- Panels, autograph sessions, or other themed programming not previously authorized by Fan Services.
- Any infringing or illegal work. It is the responsibility of the Dealers to know if their work is illegal or infringing.
- Unlawful materials, balloons and any form of gambling are not permitted under any circumstances in the Hall.
- Any weapon-like props must be authorized and peace bonded by staff immediately after sale. A copy of FanimeCon Weapons Policy must be provided with every sale by the dealer. Please contact Dealer’s Hall upon registration and request to be apprised of other restrictions that must be adhered to.
- Dealers setups and displays must not interfere with neighboring tables to either side or behind the dealer’s table and may not protrude outside of the confines of the table top.
- Setups or displays may not block or extend in any way into aisles and must be stable and not pose a hazard.
- Do not use the event space tables or chairs as step ladders or scaffolding.
- The Dealer’s Hall does not provide tools or equipment.
Dealer’s Hall Hours of Operation:
- Friday: 2:00 pm – 8:00 pm
- Saturday: 10:00 am – 7:00 pm
- Sunday: 10:00 am – 7:00 pm
- Monday: 10:00 am – 3:00 pm
Dealer’s Hall will be open to Dealers for an hour before and after the hours of operation for setup and takedown each night.
Q: Are artists allowed to sell in the Dealer’s Hall?
A: Yes! We do accept artists that feel that they have outgrown the Artist’s Alley. We would like artists to be aware that the Dealer’s Hall operates under a different set of rules than Artist’s Alley. For those who are unfamiliar, certain companies such as Funimation, have rules about fan art in the Dealer’s Hall. If you would like more information on the subject please see the links listed below. As such, we do warn artists that mostly sell fan art with Funimation characters to refrain from selling any art that contains their characters.
Funimation’s Stance on Artists in Dealer’s Hall