If you are a minor under the age of 18, please have your guardian fill out this form and bring it in to the volunteer room along with a copy of your guardian’s government issued ID as well as your own ID!
Parent or Guardian Consent Waiver
Volunteering is as easy as showing up to FanimeCon, getting your badge, and letting us know you want to volunteer. No need to attend meetings or learn anything in advance; we train you on the spot and tell you what you need to know.
Because FanimeCon needs your help! Work just 20 hours and get a full reimbursement of your weekend membership or work 5 hours to get reimbursed for a single day badge. Volunteers are wanted at all hours in virtually all departments, so stop by and find the schedule that works for you.
How old to I need to be in order to volunteer?
Volunteers may be at least 13 years old, though those who are under the age of 18 must have a signed waiver from a parent or legal guardian. Reimbursements will be mailed out after the convention.
Where do I sign up?
Once you get your badge, immediately head over to the Volunteers Room located on the second floor of the San Jose Marriott right next to the hallway leading to the convention center!
When does the volunteer room open?
The Volunteers Room hours are as follows but subject to change.
Thursday 5:00 p.m. – 11:59 p.m.
Friday 12:00 a.m. – 2:00 a.m. & 6:00 a.m. – 11:59 p.m.
Saturday 12:00 a.m. – 2:00 a.m. & 6:00 a.m. – 11:59 p.m.
Sunday 12:00 a.m. – 2:00 a.m. & 6:00 a.m. – 11:59 p.m.
Monday 12:00 a.m. – 2:00 a.m. & 6:00 a.m. – 4:00 p.m.
How do I learn more?
Stop by the Volunteers Room during the convention, or email us at firstname.lastname@example.org.
What do I need to do to get reimbursed?
If you purchased a full weekend membership, either through pre-registration or at the convention, you will need to work at least 20 hours to get a reimbursement. If you purchased a one-day membership you only need to work 5 hours to get reimbursed. Once you have completed your hours return to the Volunteers Room with your timesheet.
When do I get reimbursed?
Allow 6-9 weeks to receive your reimbursement check. If you do not receive your check please email us at email@example.com. We work very hard to ensure everyone gets their reimbursement as quickly as possible.
What do Volunteers do?
As a volunteer you are not limited to just one job or one department. There are a wide variety of tasks available and all of them are important. Some examples are badge checking, watching doors, helping with setup and breakdown, bag stuffing, working video rooms, helping attendees, and more.
What is the difference between Volunteering and Staffing?
To staff, you must apply to a department prior to FanimeCon and they may add you if there is room. There is a significant time commitment which involves a series of staff meetings and possible trainings. During the convention you must work at least 24 hours although more is typically expected. You do receive a staff badge and will not need to first purchase a regular attendee membership.
Volunteering does not require any time commitment before the convention and you can sign up at FanimeCon. We always need more volunteers and only in the rarest situations would we turn help away. Once you complete your 20 hours (5 hours for a one-day badge) you are free to enjoy the rest of the convention. You do have to purchase a regular attendee membership first, but you get reimbursed after finishing your hours.
Volunteering is also a great way to preview what it is like being staff without putting in the commitment. Many volunteers move on to becoming staff once they have worked in a certain department.
How old do I have to be?
You must be at least 13 years old to volunteer. If you are below the age of 18, a guardian will have to sign your minor waiver form.
Will I still have time to see stuff?
Absolutely, we offer flexible schedules meaning you don’t have to miss your favorite events and will have plenty of time to enjoy the convention.
Volunteering before and after the convention?
Certain departments need volunteers for setup before the Volunteers Room is open. Come to the Volunteers Room as soon as possible and we will get you signed up and retroactively credit you the hours worked. The head of the department you volunteered for will still need to sign off on your hours, so make sure you know who that person is and have a way to reach them.
If you work hours after the Volunteers Room closes on Monday, you will need to scan your timesheet with the required signatures and email it to firstname.lastname@example.org.
Will there be double time?
There will no longer be double hours available. Instead, we will be offering prizes for volunteers that work odd hours and show exceptional dedication!
What if I don’t finish all my hours?
We do not give out partial reimbursements, it is all or nothing. But work as much as you can and if you cannot complete your 20 hours for whatever reason, we still greatly appreciate your help and hope you enjoy the rest of the convention.
Can my friend(s) and I split hours?
20 hours only reimburses one membership badge and anyone who volunteers will need to purchase a membership badge, but there is nothing to stop a group of people from working the required hours to reimburse a single badge.
However, you cannot reimburse another person’s badge. For example, you cannot work 10 hours to reimburse your badge and another attendee’s one day badge. Only people who volunteer can get reimbursed; meaning, that if you do plan to split hours, the owner of the badge will need to work in order to earn reimbursement.
How do I get reimbursed during the convention?
Our policy is to mail out reimbursements after the convention. Only under rare circumstances will reimbursements be given at-con and the reimbursement will always be in the form of a check.
Can I jump the registration line if I volunteer?
Unfortunately, you will still need to wait in the registration line like everyone else even if you decide to volunteer, so show up as early as possible. At peak times the registration line can be as long as two hours.
I’m tired, I’m hungry, and I’m thirsty?
The Volunteers Room will be stocked with food, drinks, and plenty of chairs for a quick break. We’ll make sure you are well taken care of.
What happens if I lose my timesheet?
Don’t lose your timesheet! If it does happen you will need to get a new timesheet and get all your hours signed off a second time.
What’s the maximum number of hours I can work at a time?
There is no maximum number of hours you can work straight, but allow time for breaks, eating, sleeping, etc.
What’s the minimum number of hours I can work?
You have to work at least 5 hours per day.
How do people know I’m a volunteer?
You will be given a “Volunteer” ribbon to go on top of your membership badge.
Do I have to attend any staff meetings?
You do not need to attend any staff meetings.
Do I need any training?
You do not need any prior training. We will teach you everything you need to know at the convention.
Is there a limit to the number of people that can volunteer?
At this point, there is no limit to the number of volunteers we will accept.
Can I sign up ahead of time?
It is not necessary to sign-up ahead of time as we take virtually everyone who wishes to volunteer. Just show up at the convention, get your attendee badge, and head over to the Volunteers Room. If you are under the age of 18, please have the minor waiver form signed and bring it with you.
Can I request specific jobs ahead of time?
You cannot sign-up for tasks ahead of time. They will be handed out on a first come, first serve basis at the convention.